Privacy Policy

1. Types of Data Collected from Speakers and Delegates As a speaker or delegate at our events, we may collect and process the following categories of personal data:

• Personal Identification Information:
  • Name, job title, organization, contact details (email, phone, address), nationality, and professional biography.
• Event-Specific Information:
  • Presentation topics, session details, and event agenda participation.
  • Dietary preferences, accessibility needs, or special requests.
• Media Content:
  • Photos, videos, or audio recordings during sessions, panels, or networking activities.
  • Any content shared during presentations, such as slides, documents, or multimedia.
• Travel and Accommodation Information:
  • Passport or visa details (if assistance is provided for international travel).
  • Hotel bookings or transportation arrangements facilitated by us.
• Social Media or Publicly Available Information:
  • Public profiles or content shared for promotional purposes related to the event.
• Consent Forms:
  • Agreements for the recording and use of personal content during the event.

2. How Speaker and Delegate Data is Used Data collected from speakers and delegates may be used. For the following purposes:

• Event Management:
  • Scheduling and coordination of event sessions, panels, or keynotes.
  • Communicating important updates and logistical information.
• Marketing and Promotion:
  • Featuring speaker profiles, bios, and session details on event websites, brochures, and marketing materials.
  • Sharing event highlights, including recordings and photos, on social media and other promotional channels.
• Networking Facilitation:
  • Enabling connections between speakers, delegates, and attendees through dedicated platforms or apps.
  • Sharing limited information (e.g., name, organization) with other participants for networking purposes.
• Compliance:
  • Ensuring compliance with legal and regulatory obligations, such as visa processing or health and safety requirements.
• Feedback and Improvement:
  • Collecting post-event feedback to improve future events.

3. Sharing of Speaker and Delegate Data We may share speaker and delegate information with:

• Event Partners and Corporate Partners:
  • To coordinate sponsored sessions, co-branded activities, or networking engagements.
  • Sharing limited delegate details (e.g., job title, organization) where consent is provided.
• Service Providers:
  • For logistical arrangements, such as venue coordination, travel bookings, or AV support.
• Government Authorities:
  • For visa processing, tax compliance, or other regulatory requirements.

4. Media and Publicity

• Event Recordings and Live Streams:
  • Sessions and presentations may be recorded or live-streamed for promotional or educational purposes.
  • By participating as a speaker or delegate, you grant us the right to use such recordings, unless explicitly stated otherwise in a written request.

• Promotional Content:
  • Your name, bio, and session details may be included in event promotions, both online and offline.

• Opt-Out Options:
  • Delegates and speakers may opt-out of specific promotional uses by contacting help@justice-love-peace.com.

5. Consent Management for Speakers and Delegates Speakers and delegates may be asked to provide explicit consent for:

• The use of their name, photo, and session materials in marketing collateral
• Inclusion in networking tools or apps provided to event participants.
• The collection of sensitive data, such as dietary or accessibility requirements.

6. Your Rights as Speakers and Delegates Speakers and delegates retain the following rights regarding their personal data:

• Access and Portability:
  • Request a copy of your data or details on how it is being processed.
• Data Correction:
  • Update inaccuracies in your profile or session details.
• Withdraw Consent:
  • Revoke consent for promotional use of recordings or materials (note that past usage cannot be undone).
• Erasure Requests:
  • Request removal of specific content, such as photos or videos, from our platforms.
• Restrict Processing:
  • Limit data processing for non-essential activities, such as marketing.

7. Retention of Speaker and Delegate Data

• Retention Periods:
  • Data related to event coordination (e.g., session materials, registration details) may be retained indefinitely for further references.
  • Media content (e.g., recordings, photos) may be retained indefinitely for promotional or archival purposes unless a removal request is submitted.
• Data Deletion Requests:
  • To request the deletion of specific data, please contact help@justice-love-peace.com.

8. Speaker and Delegate Networking Tools For networking purposes, we may use platforms or apps that:

• Allow participants to connect and share professional details.
• Require opt-in consent for visibility in networking features.
  • Participants can manage their privacy preferences through the platform settings or by contacting us directly.

9. Use of AI and Analytics in Event Management

• Event Optimization:
  • We may use artificial intelligence (AI) and advanced analytics tools to analyze speaker and delegate data for personalized. recommendations, session optimization, and attendee engagement strategies.
• Profiling:
  • Data such as session preferences, feedback, and interactions may be analyzed to enhance the event experience.
  • Automated profiling will not result in decisions that have a significant legal or similar impact without your explicit consent.
• Transparency:
  • You may request information on how AI-based tools are applied to your data by contacting help@justice-love-peace.com.

10. Additional Rights for Speakers and Delegates

• Event Optimization:
  • In addition to rights mentioned earlier, speakers and delegates are entitled to:
• Control Over Session Content:
  • You may request limitations on how session content (e.g., presentations, handouts) is shared or published.
• Enhanced Data Portability:
  • If you’ve provided session materials or personal content, you can request a portable copy for reuse in other contexts.
• Post-Event Data Usage Review:
  • You can request a summary of how your data was used after the event for transparency.

11. Participant Interaction Data

• Interaction Records:
  • We may log interactions between speakers, delegates, and attendees, including:
  • Questions asked during sessions.
  • Feedback provided via surveys or apps.
  • Participation in breakout rooms or group activities.
• Purpose of Interaction Data:
  • To measure engagement and improve future events.
  • To create session-specific insights shared with speakers or sponsors.
• Opt-Out Options:
  • You may opt out of interaction tracking during sessions by informing us or adjusting your settings in the event app.

12. Intellectual Property and Licensing

• Content Ownership:
  • Speakers retain ownership of their presentation materials unless otherwise agreed in a separate contract.
• Event Organizer Rights:
  • By participating, you grant us a non-exclusive, royalty-free license to:
  • Use, publish, and distribute session recordings or related materials for promotional and educational purposes.
• Withdrawal of Licensing Rights:
  • You may withdraw licensing consent for specific materials by contacting us in writing. However, withdrawal does not affect prior usage.

13. Delegates' Contact Sharing

• Attendee Directories
  • With your consent, your contact details (e.g., name, organization, email) may be included in attendee directories or networking tools.
• Contact Sharing Preferences:
  • Delegates can set visibility preferences (e.g., full profile, limited details, or anonymous) through the event platform or app.

14. Feedback and Testimonials

• Post-Event Feedback:
  • We may request your feedback through surveys to improve future events. Participation is voluntary, and responses may remain anonymous unless specified otherwise.
• Testimonials:
  • If you provide positive feedback or testimonials, we may request your consent to publish it along with your name and title on our website or marketing materials.

15. Delegate-Specific Media Guidelines

• Photography and Recording Opt-Out:
  • Delegates can request a no-photography or no-recording badge or notify event organizers in advance to limit inclusion in media content.
• Restricted Media Zones:
  • Certain areas of the event may be designated as “no-recording zones” to protect delegate privacy.

16. Vendor and Partner Collaboration Transparency

• Speaker and Delegate Support Services:
  • We work with vendors and partners for services like:
  • Professional headshots during the event.
  • Content curation or distribution platforms.
• Data Sharing Agreements:
  • All vendors are required to comply with strict data protection agreements, ensuring your data is only used for the intended purpose.

17. Archiving and Historical Preservation

• Event Archives:
  • Event sessions and materials may be archived for educational or historical purposes.
• Request for Removal from Archives:
  • You may request removal of specific content from archives unless required for legal compliance or public record.

18. Delegates’ Networking Analytics

• Analytics Insights:
  • Networking platforms may provide analytics such as:
  • Most connected delegates.
  • Common interests or session overlap between participants.
• Data Visibility:
  • Only aggregated, anonymized data will be visible to sponsors or third parties unless you explicitly opt-in to sharing your profile.

19. Event Accessibility and Inclusion Data

• Accessibility Requests:
  • Information related to accessibility needs (e.g., wheelchair access, sign language interpreters) will be handled with utmost confidentiality and only shared with necessary staff or service providers.
• Inclusion Reporting:
  • Data on diversity and inclusion efforts (e.g., demographics of participants) may be aggregated and anonymized for reporting purposes.